Description

Job Description Summary
The Analyst, PSC Workforce Management will be responsible for the daily Novartis Patient Support Center (PSC) Workforce Management (WFM) operational execution. The role plays a critical part in the ongoing advancement of the PSC into a premier multi-channel and multi-site patient support center by the monitoring of key enterprise and program service levels and, and monitoring key measures of enterprise, program, team, and associate-level productivity. The Analyst will be a member of the PSC Workforce Management group who will manage the daily operational needs of WFM as the group manages and optimizes multi-site patient support center service levels, productivity, adherence, and scheduling. The role is responsible for their participation in ensuring the WFM group achieves performance goals, meets all project timelines, and embodies the Novartis principles transforming our culture to be more Inspired, Curious and Unbossed.

This position will be located at either the Phoenix/Tempe metro area or East Hanover, NJ site locations and will not have the ability to be located remotely. This position will require minimal travel as defined by the business. Please note that this role would not provide relocation and only local candidates will be considered.

Job Description

As an individual contributor role, the Analyst will be responsible for meeting their monthly performance measurements and delivering on their assigned responsibilities. The Analyst is responsible for forecasting volumes in assigned queues, creating associate schedules based on those forecasts, plotting associates into those schedules, onboarding, and off boarding of associates from WFM and applicable systems, overseeing time off tracking and attendance adherence, and performing analysis whenever services levels are at risk.

Your responsibilities will include, but are not limited to:

• Forecasting intra-day volumes and revising forecasts when actuals do not meet forecasts.
• Ensuring that associates are scheduled properly and that the schedules are being adhered to, including the management of breaks and trainings.
• Closely monitoring support queues for any demand increases and take action to address any service level risks.
• Providing clear root cause analysis of any service level misses
• Onboarding new associates into PSC workforce systems
• Offboarding former associates from PSC workforce systems
• Monitoring attendance and the PTO system to ensure proper staffing levels to plan in any given hour.
• Oversee holiday schedule management.
• Provide information to program management leadership on agent productivity and adherence.
• Identify opportunities for innovative automation, workload balancing, queue management, and process changes to increase predictability of the PSCs ability to meet objectives and goals.

What youll bring to the role:

Education:

• Bachelors degree preferred or equivalent combination of education, training, and experience.

Required Experience:

• 1-2 years of direct experience in contact center workforce management, specifically, experience in scheduling, skilling, and vacation management.
• 1-2 years of direct experience working with WFM platforms (Verint, IEX, Genesys WFM, etc.), specifically, forecasting in a workforce tool and analyzing call statistics and designing reports
• 1-2 years of direct experience working with ACD platforms (Avaya, Five9, Genesys, etc.)
• Demonstrated analytical, planning, and communication skills.

Desired Experience:

• Possess thorough understanding of Contact Center operational activities such as customer support on phone, email, and chat channels in addition to deferred workload capacity planning.
• Direct experience working with CRM platforms (Salesforce)
• Direct experience working in a multi-channel, multi-queue, and multi-site contact center.
• Experience working in a pharmaceutical or healthcare vendor contact center.

The salary for this position is expected to range between $81,200 and $150,800 per year.

The final salary offered is determined based on factors like, but not limited to, relevant skills and experience, and upon joining Novartis will be reviewed periodically. Novartis may change the published salary range based on company and market factors.

Your compensation will include a performance-based cash incentive and, depending on the level of the role, eligibility to be considered for annual equity awards.

US-based eligible employees will receive a comprehensive benefits package that includes health, life and disability benefits, a 401(k) with company contribution and match, and a variety of other benefits. In addition, employees are eligible for a generous time off package including vacation, personal days,

holidays and other leaves.

To learn more about the culture, rewards and benefits we offer our people click here.

EEO Statement:

The Novartis Group of Companies are Equal Opportunity Employers. We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, religion, sex, national origin, age, sexual orientation, gender identity or expression, marital or veteran status, disability, or any other legally protected status.

Accessibility and reasonable accommodations

The Novartis Group of Companies are committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or to perform the essential functions of a position, please send an e-mail to us.reasonableaccommodations@novartis.com or call +1(877)395-2339 and let us know the nature of your request and your contact information. Please include the job requisition number in your message.

Salary Range
$81,200.00 - $150,800.00

Skills Desired
Accounts Receivable, Calls Handling, Curious Mindset, Customer Care, Customer Experience, Customer Relationship Management (CRM) Software, Customer Requirements, Customer Service, Efficiency, Installations (Computer Programs), Microsoft Access, Microsoft Excel, Mobile Devices, Relationship Building, Sales, Salesforce Crm